Go paperless. Be compliant. Avoid a data breach...

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Replace your traditional paper visitor book

Compliantly check-in your Visitors, Contractors & Staff

 

Your visitors, contractors and staff are able to compliantly check-in, in a few simple taps. All visitor and staff information is securely accessible in real-time via the e-Reception Book online dashboard. All inline with GDPR legislation.

 

Strengthen your Fire Risk Assessment & RAMS

 

In the event of an evacuation, you are instantly provided with an accurate list of all visitors and staff still within your facilities. Both visitors and contractors can digitally sign relevant documents, NDA's and disclaimers, directly on the iPad tablet screen.

Education Edition & MIS Integration

 

Industry-specific features such as MIS connectivity, a DBS check and late/early leaving pupil check-in makes our solution the #1 choice for Schools, Academies and Colleges. 

Your Branding

Secure, Encrypted Dashboard & Data Export

The encrypted dashboard provides a secure real-time view of who's currently in your building and facilities. Through the dashboard, you are presented with a number of customisable options to fully brand your app. You can also securely export all your data instantly as a CSV Excel file.

Experienced by more than 4 million visitors... 

Your Branding

Design a beautiful app for your reception

 

Add your logo, high definition images, video background and brand colours. All design assets are instantly changeable from your online dashboard. The stylish tablet solution sets a modern first appearance to all your visitors.

Welcome Emails & Notifications

Send welcome emails and staff notifications 

 

Hosts will receive an automated email notifications for when their visitor's arrive. Your visitors will receive a customisable welcome email that can also include attachments. Host notification emails can be set up and sent to multiple email addresses, for simultaneous alerts.

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Digital Signatures

Visitor can digitally sign documents at check-in

Your visitors and contractors can confirm they have ready your disclaimer/contractor forms, terms or NDAs with a digital signature, that can be signed directly on the device.

Staff Check-in

Record staff arrival/departure times

 

Keep an accurate record of your staff arrival/departure times via the staff button feature. Staff can simply check-in with a few taps. You can also export the data instantly to help assist with payroll.

Pre-register your visitors 

Your reception teams, staff and even building residents can pre-register visitors, allowing an even faster/efficient checking-in experience. An auto, customisable email can be sent to your guests ahead of their arrival.

Visitor Pre-Registration

Choose up to six individual visitor categories 

 

Add up to six visitor categories. All categories can be individually customised, including a welcome email that is bespoke to the specific visitor type.

Visitor Categories

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Why choose The e-Reception Book?

The e-Reception Book is the leading digital alternative to the traditional paper-based visitor book. With GDPR in effect, you must ensure that your visitor's data is kept private, confidential and secure, based upon the ICO guidelines.

Unlimited Visitors

No limits on visitor numbers

Real-Time Dashboard

Real-time visitor insights & analytics

Fully GDPR Compliant

Opt-in, private & secure 

Your Branding

Fully customisable

Pre-Visitor Registration

To make check-in even faster

Digital Signatures

Visitors digitally sign documents at check-in

Unlimited Devices

Busy reception? Use two iPads

Visitor Categories

Create up to six individual visitor types

Auto Emails & Alerts

Welcome & thank you for visiting emails

Evacuation Mode

Conduct a more efficient fire role call

Secure Data Export

Securely export all data as a CSV

Host Notifications

Alerts for when a visitor arrives

Badge Printing

Print branded visitor badges

DBS Check

DBS contractor check for education

Secure Data Storage

Encrypted on secure UK servers

Emoticon Satisfaction Reviews

Satisfaction review at check-out

PIA / RAMS Assured

Privacy Impact Assessment Approved

Staff Check-in

Staff can check-in with timings

Distance Travel Reviews

How far do your visitors travel?

Pupil Check-in

Check-in/out late/early leaving pupils

Video Background

Add a HD video background

Upload documents

Visitor can view and sign PDF's

Custom Terms & Conditions

 

Amend the terms to reflect your policies

Offline Mode

Loss of Wi-Fi? No worries

Dedicated Account Manager

Phone, email & live chat support

Right to be forgotten

 

In-line with GDPR, securely delete data

Analytics & Reports

 

Real-time insights & reports

Pricing & Packages

An e-Reception Book package to suit every reception.

Education

Ideal for small schools.

From

£365.00

Per year, ex TAX

  • Unlimited Check-In's

  • Unlimited Email Notifications

  • Full Data Export/Reports

  • Customisable Branded Design

  • GDPR Compliant

  • Real-Time Dashboard

  • Visitor Satisfaction Reviews

  • Distance Travel Reviews

  • Live Chat Support

  • Dedicated Account Manager

From

Per year, ex TAX

£499.99

Education Plus

Our complete solution.

Built bespoke.

Enterprise

  • All Standard Edition Features

  • Dynamic Visitor Categories

  • Pre-Visitor Registration

  • Contractor Digital Signature

  • Document Digital Signing

  • DBS Check

  • Advance Staff Check-in

  • Pupil Check-in

  • Built bespoke to your exact requirements

Trusted by many, over 4 million check-ins...

The e-Reception Book ticks every box for me – data protection laws, fire regulations and visitor monitoring – and it is also much more affordable than other systems on the market. I wouldn’t hesitate to recommend the system to other schools. It has been a real revelation to us and has transformed the way our reception operates.

Chris Purnell | Milton Cross (TKAT) | April 2018

Used by some of worlds leading brands, organisations and educational facilities.

Secure, Encrypted Dashboard & Data Export

The encrypted dashboard provides a secure real-time view of who's currently in your building and facilities. Through the dashboard, you are presented with a number of customisable options to fully brand your app. You can also securely export all your data instantly as a CSV Excel file.

Experienced by more than 4 million visitors... 

Your Branding

Design a beautiful app for your reception

 

Add your logo, high definition images, video background and brand colours. All design assets are instantly changeable from your online dashboard. The stylish tablet solution sets a modern first appearance to all your visitors.

Emails & Notifications

Send welcome emails and staff notifications 

 

Hosts will receive an automated email notifications for when their visitor's arrive. Your visitors will receive a customisable welcome email that can also include attachments. Host notification emails can be set up and sent to multiple email addresses, for simultaneous alerts.

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Digital Signatures

Visitor can digitally sign documents at check-in

Your visitors and contractors can confirm they have ready your disclaimer/contractor forms, terms or NDAs with a digital signature, that can be signed directly on the device.

Staff Check-in

Record staff arrival/departure times

 

Keep an accurate record of your staff arrival/departure times via the staff button feature. Staff can simply check-in with a few taps. You can also export the data instantly via the dashboard.

Pre-register your visitors 

Your reception teams and staff can pre-register visitors, allowing an even faster/efficient checking-in experience. An auto, customisable email can be sent to your guests ahead of their arrival.

Visitor Pre-Registration

Choose up to six individual visitor categories 

 

Add up to six visitor categories. All categories can be individually customised, including a welcome email that is bespoke to the specific visitor type.

Visitor Categories

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DBS Check

Visitor can digitally sign documents at check-in

For the Education Edition, our DBS check features barred list information ensuring the safeguarding of your students while complying with Ofsted requirements.

Pupil Check-in/out

Late arriving & early leaving pupils 

 

Late arriving pupils are now able to check-in and provide a reason for their late arrival on the device. The information is recorded/accessible via the dashboard. Early leaving pupils are also able to check-out and provide a reason.

e-Reception Book - Visitor Management Soluton

Compliant Visitor Management

Check your visitors in securely and compliantly.

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Refine & cleanse your data with ease

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