Go paperless. Be compliant. Avoid a data breach...
Replace your traditional paper visitor book
Compliantly check-in your Visitors, Contractors & Staff
Your visitors, contractors and staff are able to compliantly check-in, in a few simple taps. All visitor and staff information is securely accessible in real-time via the e-Reception Book online dashboard. All inline with GDPR legislation.
Strengthen your Fire Risk Assessment & RAMS
In the event of an evacuation, you are instantly provided with an accurate list of all visitors and staff still within your facilities. Both visitors and contractors can digitally sign relevant documents, NDA's and disclaimers, directly on the iPad tablet screen.
Education Edition & MIS Integration
Industry-specific features such as MIS connectivity, a DBS check and late/early leaving pupil check-in makes our solution the #1 choice for Schools, Academies and Colleges.
Secure, Encrypted Dashboard & Data Export
The encrypted dashboard provides a secure real-time view of who's currently in your building and facilities. Through the dashboard, you are presented with a number of customisable options to fully brand your app. You can also securely export all your data instantly as a CSV Excel file.
Experienced by more than 4 million visitors...
Design a beautiful app for your reception
Add your logo, high definition images, video background and brand colours. All design assets are instantly changeable from your online dashboard. The stylish tablet solution sets a modern first appearance to all your visitors.
Welcome Emails & Notifications
Send welcome emails and staff notifications
Hosts will receive an automated email notifications for when their visitor's arrive. Your visitors will receive a customisable welcome email that can also include attachments. Host notification emails can be set up and sent to multiple email addresses, for simultaneous alerts.
Visitor can digitally sign documents at check-in
Your visitors and contractors can confirm they have ready your disclaimer/contractor forms, terms or NDAs with a digital signature, that can be signed directly on the device.
Record staff arrival/departure times
Keep an accurate record of your staff arrival/departure times via the staff button feature. Staff can simply check-in with a few taps. You can also export the data instantly to help assist with payroll.
Pre-register your visitors
Your reception teams, staff and even building residents can pre-register visitors, allowing an even faster/efficient checking-in experience. An auto, customisable email can be sent to your guests ahead of their arrival.
Choose up to six individual visitor categories
Add up to six visitor categories. All categories can be individually customised, including a welcome email that is bespoke to the specific visitor type.
Why choose The e-Reception Book?
The e-Reception Book is the leading digital alternative to the traditional paper-based visitor book. With GDPR in effect, you must ensure that your visitor's data is kept private, confidential and secure, based upon the ICO guidelines.
No limits on visitor numbers
Real-time visitor insights & analytics
Fully GDPR Compliant
Opt-in, private & secure
To make check-in even faster
Visitors digitally sign documents at check-in
Busy reception? Use two iPads
Create up to six individual visitor types
Auto Emails & Alerts
Welcome & thank you for visiting emails
Conduct a more efficient fire role call
Secure Data Export
Securely export all data as a CSV
Alerts for when a visitor arrives
Print branded visitor badges
DBS contractor check for education
Secure Data Storage
Encrypted on secure UK servers
Emoticon Satisfaction Reviews
Satisfaction review at check-out
PIA / RAMS Assured
Privacy Impact Assessment Approved
Staff can check-in with timings
Distance Travel Reviews
How far do your visitors travel?
Check-in/out late/early leaving pupils
Add a HD video background
Visitor can view and sign PDF's
Custom Terms & Conditions
Amend the terms to reflect your policies
Loss of Wi-Fi? No worries
Dedicated Account Manager
Phone, email & live chat support
Right to be forgotten
In-line with GDPR, securely delete data
Analytics & Reports
Real-time insights & reports
Pricing & Packages
An e-Reception Book package to suit every reception.
Unlimited Email Notifications
Full Data Export/Reports
Customisable Branded Design
Visitor Satisfaction Reviews
Distance Travel Reviews
Live Chat Support
Dedicated Account Manager
Our complete solution.
All Standard Edition Features
Dynamic Visitor Categories
Contractor Digital Signature
Document Digital Signing
Advance Staff Check-in
Built bespoke to your exact requirements
Trusted by many, over 4 million check-ins...
The e-Reception Book ticks every box for me – data protection laws, fire regulations and visitor monitoring – and it is also much more affordable than other systems on the market. I wouldn’t hesitate to recommend the system to other schools. It has been a real revelation to us and has transformed the way our reception operates.